Current Job Openings

The Sales Transaction Administrator plays a critical role in supporting the daily operations of a busy real estate office by ensuring smooth and compliant transactions from listing to settlement. This position is responsible for coordinating and processing transaction documents, maintaining office organization, and delivering high-quality service to agents, clients, and guests. Success in this role requires strong administrative capabilities, attention to detail, excellent communication skills, and a proactive, service-oriented approach.

KEY RESPONSIBILITIES

Listing and Pending Transaction Management

• Assist internal teams with the transaction process by reviewing new listings and pending transactions for completion and compliance (required documents, signatures, proper documentation of compensation), adding pending data to accounting software, and generating transaction summary reports and sharing them to appropriate parties.   

• Ensure transaction commissions and fees are accurately documented and reported to the accounting department by properly scanning, uploading, and distributing closing documents through Dotloop and email as required

• Complete escrow check scanning, deposit, and documentation in a timely manner.

• Maintain the settlement Google Calendar and confirm that agents have scheduled settlements as well as prepare conference rooms for such meetings

• Track earnest money deposits (EMD) and ensure they are collected and deposited

Office Maintenance & Inventory Management

• Ensure the office environment is neat and organized by maintaining the lobby, workroom, and kitchen to ensure a welcoming atmosphere

• Contribute to the productivity of the office by maintaining paper and toner levels of the copiers, ordering and stocking office supplies and kitchen essentials, and coordinating with vendors for office needs and maintenance

• Drive agent engagement by coordinating and participating in Office Events 

Front Desk Responsibilities

• Create a welcoming atmosphere by greeting visitors and guests with a friendly smile and positive attitude, and by offering guests a beverage (coffee, tea, water, etc.) upon their arrival to ensure their comfort.

• Maintain a clean and organized reception area to ensure a professional and pleasant environment.

• Promote the customer service ideals of our organization by directing guests to the appropriate conference or meeting room, providing clear instructions or escorting them as needed, as well as providing any necessary support, including offering information or answering general questions about the office or facilities

• Answer phone calls, and direct inquiries to the appropriate person/departments with a service-first attitude

General Responsibilities

• Provide assistance to the Director of Operations/Office Manager as needed, help with office events, sales meetings, generation of reports, etc.

• Provide assistance to Real Estate Agents in the office as needed, guide them to where they can find answers to their questions, & tools they may need to be successful in their business.

QUALIFICATIONS

• 1+ years of administrative or office support experience. Real estate industry experience preferred Prior experience with real estate transaction platforms strongly preferred.

• Strong interpersonal skills with a courteous and helpful demeanor.

• Ability to prepare transaction reports and understand commission documentation.

• Comfortable maintaining confidentiality with sensitive information.

Apply today by sending resume to Pat Windisch, Transaction Administration Manager

PWindisch@Homesale.com

The Facilities Coordinator is responsible for overseeing all aspects of building operations, maintenance, and facility services to ensure safe, efficient, and cost-effective operations across company locations.

This role serves as the primary point of contact for all facility contractors and vendors, holds autonomous decision-making and purchasing authority for expenses up to $5,000, and manages lease and utility contracts. For any facility decisions or expenses exceeding $5,000, the Facilities Coordinator is responsible for conducting the necessary due diligence and providing a formal recommendation to the CFO, who retains final approval. Additionally, this role coordinates office moves, closures, and openings, working directly with the CFO on strategic facilities decisions and contract renewals. 

KEY RESPONSIBILITIES

Building & Maintenance Oversight

• Review, negotiate, and implement contracts for HVAC, landscaping, pest control, cleaning, snow removal, trash removal, coffee and water dispenser and other building maintenance services.

• Ensure compliance with contract terms and monitor vendor performance.

• Execute contracts related to building management and upkeep

• Obtain a minimum of three competitive bids for major building repairs or capital projects to be reviewed with the CFO.

• Act as the primary point of contact for contractors, vendors, and landlords.

Lease & Utility Management

• Maintain and update lease tracking software with extensions, renewals, new agreements, and landlord contact information.

• Review, track, and maintain all utility contracts; coordinate with the CFO on renewals and negotiations.

• Coordinate with Accounts payable to review utility bills quarterly at minimum for fluctuations and to ensure correct rates are being charged

Facilities Planning & Coordination

• Coordinate logistics for office moves, closures, and openings, including termination and initiation of utility services and contracts.

• Ensure seamless setup of facilities to meet operational needs.

• Coordinate with the marketing and operations Coordinator to ensure all signage is in place for building.

Compliance & Reporting

• Maintain accurate documentation of contracts, lease agreements, and facility records.

• Provide regular updates and reporting to the CFO on facility operations, costs, and upcoming contract actions.

• Develop and maintain equipment lifecycle reporting for each office Homesale has the responsibility to maintain and create an annual facilities maintenance budget

QUALIFICATIONS

• 2+ years of facilities management or vendor contract management experience.

• Strong negotiation and vendor relationship management skills.

• Excellent organizational, project management, and communication abilities.

• Proficiency in lease/contract management software and Microsoft Office Suite.

• Ability to handle multiple priorities and deadlines across different locations.

COMPETENCIES

• Attention to Detail: Ensures accuracy and compliance in contract and lease administration.

• Problem Solving: Quickly assesses building issues and coordinates timely, cost-effective solutions.

• Leadership: Serves as the primary liaison with contractors and supports operational efficiency.

• Collaboration: Works closely with the CFO and other departments to align facility operations with company objectives.

Apply by sending your resume to HR@Homesale.com.

Are you a licensed P&C insurance professional who loves helping clients while acting as a trusted, strategic advisor? If you're looking for a role where you can fully own client relationships, drive coverage strategies, and work with a forward-thinking team, all while enjoying the flexibility of working from home, this is the perfect fit for you.

As an Account Manager, you will play a crucial, dual-focus role supporting our executive team and insurance producers. You will serve as our in-house expert, educating clients, managing renewals, and identifying opportunities to round out coverages.

Work Location & Travel: This position offers the flexibility of a fully remote workspace. However, we highly value team cohesion and collaboration! You must be willing and able to travel to onsite locations from time to time for occasional team meetings, collaborative sessions, and exciting company events.

What You'll Do:

In this role, you will manage client accounts, optimize policy portfolios, and support our internal producers:

• Account Reviews & Renewals: Independently perform comprehensive policy reviews upon renewal or client request; evaluate rewrite quotes, make coverage recommendations, and ensure smooth carrier transitions.

• Client Education & Support: Field policy inquiries and educate clients on their coverage; process policy changes (e.g., mortgage updates, auto/property additions/deletions, address changes).

• In-House Expert: Act as our resident expert on personal and commercial insurance carrier coverages, forms, websites, and agency workflows.

• Growth & Lead Generation: Spot "round-out" opportunities for benefits, financial services, and additional P&C products, documenting communications in the agency management system and routing warm leads to our sales team.

• Claims Advocacy: Hand claims calls, maintain neat loss/claim files, and provide proactive progress updates to clients.

• Administrative Excellence: Maintain accurate client databases, answer agency phones, and route inquiries to keep our daily operations running seamlessly.

What We're Looking For:

We are seeking an innovative, tech-savvy communicator who can balance database accuracy with exceptional customer service:

• Licensing: Active Property & Casualty (P&C) License is strictly required (with a commitment to maintaining continuing education and renewals).

• Experience: Prior experience in an insurance agency account manager or client service role is highly preferred.

• Tech-Savvy Mindset: Experience with EZLynx or Google Workspace is a major plus! You should be comfortable learning new agency systems and keeping precise digital records.

• Key Traits: Strong time-management skills, a forward-thinking attitude, and a collaborative spirit.

Ready to take your career to the next level? Apply today by sending resume to Mike Lesko, President of HomeSale Insurance.

MLesko@Homesale.com